Here's my approach as a druid when buffing raids. While we're all organizing I'll use clicky regrowth to tell when a group's fully formed and ready for potg, and I always first cast both circles so that potg is further down the list in case of dispells. During the raid I'll wait for tells for refreshing circles, but if I notice it's faded on me I'll refresh all the groups.
Setting up separate chat windows for combat and spell effects will certainly help. In smaller raids of 3-4 groups I don't really have trouble remembering who is in what group, but I think some larger guilds have a system where each group has a group leader whose responsibilities include sending tells for any group buffs needed.
Loramin's right in that noticing when it wears off of you is a good way to tell when it's time to refresh, as long as you remember that when you cast a group buff on someone else it lands on you too, so you'd need to recast on all the groups one after the other.
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